VOLUNTEER APPLICATIONS NOW CLOSED FOR 2019
Due to the overwhelming number of volunteer applications received this year, we have now closed submissions for 2019.
Keep an eye on our website for details of 2020 volunteer applications.
Our volunteers help the festival run in many ways, including:
- Setting out venues ready for events
- Greeting ticket holders, answering queries and giving directions
- Taking tickets on venue doors
- Seating the audience when venue doors open
- Working the microphones during Q&A sessions
- Sitting in on events
- Serving refreshments at special events or in one of our café bars
In addition to the more traditional interview or panel style events we run workshops, outdoor events and a Children’s Festival, all of which need the support of our volunteers to run smoothly.
Workshops are usually held during the weekends and those helping are encouraged to participate. The role here is to assist the event manager in looking after the author leading the workshops, making drinks and ensuring participants have required materials for the session.
In this role you will accompany authors and members of the public on outdoor events, e.g. around Ilkley on a historical tour of the town, or up on the Moors for a poetry writing walk. Volunteers will support the author in charge and help deal with any emergencies. You need to be happy to be outdoors in all weathers. These events can last up to 2 hours and you need to be able to walk throughout that time.
Children’s / Young Person’s Events
Experience of dealing with children and families, as a parent, teacher, playworker, grandparent, older sibling etc is useful but not essential in this role. Many of our young adult volunteers enjoy helping with Children’s events.
The Festival needs volunteers to help run the Festival Cafes, making and serving tea, coffee and biscuits or cakes. The Cafe can be hectic at busy times! Duties include making tea and coffee, serving members of the public and authors and clearing up afterwards. Good personal hygiene is essential, but you do not need any catering or food hygiene qualifications.
In addition to this, we sometimes host drinks receptions prior to certain events. We may ask volunteers to assist in the serving of beverages at these.
Distribution of Marketing Materials
Although most of our programmes are sent out by a mailing house, we still mail over 3,000 items ourselves. Volunteers are needed throughout the year to help stuff envelopes. Plentiful supplies of tea, coffee and biscuits keep everyone going!
Qualifications for all Volunteering Roles
No previous experience is needed but you will need to be:
- Over 16
- Punctual and reliable
- Practical and hardworking
- Have a courteous, calm approach to the public
- Enjoy dealing with people
- Supportive of the Festival in its commitment to making events accessible and welcoming
- Smart and well-groomed, and wear a white top and black trousers/skirt
- Some Stewards need to be more active than others: pick the role which suits your needs.
Training and Rewards
We provide a Festival Briefing in September, covering a range of issues including Health and Safety and Festival procedures, which all volunteers need to attend, particularly so for the first year of volunteering.
All events will have a Festival Event Manager so you will never be left alone on an event.
Volunteers get in free to the event they are working on and get regular news updates on what’s happening at the Festival.